Attendance

Attendance Information for Parents

Grades 6-8     Wendy Claypool         WendyLClaypool@katyisd.org         (281) 237-6805

ABSENCE REPORTING

If a student is absent for any reason, a parent or guardian must report the reason for absence to the Attendance Office.  This can be done via phone, email, note, doctor’s note, or by completing the online KJH Absence Reporting link —>   https://kjh.katyisd.org/families/absence-reporting

Parents can use this form instead of a parent call/note/email to report student absences.

All absences are considered unexcused until the parent/guardian has contacted attendance, and required documentation is received by the Attendance Office.

Please make every effort to turn in all absence notes, doctor notes, etc. within 5 days of the student’s return to school.

STUDENT CHECK-IN and CHECK-OUT

·         Students are REQUIRED to check INTO school through the Attendance Office and OUT of school through the Front Office.

·         Students may NOT leave the campus at any time or for any reason during the school day without being checked out through the Front Office or the AP Office. 

·         Parent/guardian or emergency contact must come to Front Office to check out a student.

 

WHO CAN CHECK OUT A STUDENT?

·         Parent/guardian or emergency contact:  Parents/guardians or emergency contacts listed on the enrollment card may check their student out of school.  They must come to the Front Office with their photo ID.  Electronic copies of photo ID’s are not accepted per Katy ISD.

·         Authorized adult:  If a parent/guardian wants someone other than a parent/guardian or emergency contact to check their student out from school, they must send WRITTEN permission with a copy of their driver’s license attached stating the date, student name, reason, time they need to leave, and person checking the student out of school.  Only a parent/guardian can grant this permission.

NOTE:  Students will NOT be released during the school day to a rideshare service. 

 

KATY ISD TESTING CENTER

Students who have an appointment at the Katy ISD Testing Center must bring a pass back to the Attendance Office when they return to school for their absence to be changed from unexcused to excused.

 

FAMILY EMERGENCY or FUNERAL

Please notify the Attendance Office by email of a family emergency or funeral.  The nature of a family emergency will need to be disclosed for the KJH Principal to consider the absence to be excused or unexcused.  All correspondence is kept confidential between the Attendance Office and the Principal and grade-level Assistant Principal.

 

COLLEGE or MILITARY VISITS

This applies only to high school students.

 

PREARRANGED ABSENCES

Occasionally a student needs to be absent for a special reason (i.e. a family trip, sports event, retreat, etc.).  Absences for non-school-sponsored events are unexcused by Katy ISD. 

 

VERIFICATION of ENROLLMENT (VOE) for STUDENT DRIVER’S LICENSE

Parents may request a VOE by sending an email to the Attendance Office.  VOE’s are good for 30 days from the date of issuance by the school during the regular school year.  VOE’s will be delivered to students within 24 hours of the request.

 

NOTE:  Summer VOE’s will be issued during the last week of school and are good through the summer.

 

VIEWING YOUR STUDENT’S ATTENDANCE RECORDS

To view absences for your student, go to Home Access Center and select Attendance Tab.  Days with absences will be color coded.  To see detailed information, hover over the date to see period and reason.

 

COMPULSORY ATTENDANCE

If a student has 3 unexcused absences in a 4-week period or 6 unexcused absences in 6 months, the parent will receive a Compulsory Attendance Notification.  The parents should contact the Attendance Office to correct any errors. If the absences are not corrected and unexcused absences continue, further Truancy prevention measures may be taken.  This is the first warning in the process.

 

Doctor Note Required/Failure to Attend Letters

When a student’s absence for personal illness exceeds 5 consecutive days, or a total of 8 days in a six-month period, the student must present an original “doctor’s excuse” for any additional absences due to illness.  For this reason, it is best to provide a doctor’s note whenever possible within 5 days of the student’s return to school.

 

ATTENDANCE FOR CREDIT

In addition to compulsory attendance, a student must attend at least 90 percent of the days the class is offered to receive credit. These absences include excused and unexcused absences.

 

 

For detailed information regarding attendance policies, please refer the Discipline Management Plan and Student Code of Conduct and the Student Handbook.